Getting Started with the Placement

 

6 Steps to Getting Started

 

1. Go to our appointment book and make an appointment.  This can be accomplished by sending us an emaiil using our appointment book link. Click on the hyperlink and complete the fields.

 

2. Let Us Contact You. Allow us time to reply to your email or to confirm your appointment with us. Send us an email if you have additional questions using our  Contact Us Form.

 

3.  Complete Our Parent/Assessment.  Read Our Parent Letter. 

Read and complete our parents assessment.  Select the one which applies to your child or needs.  There are several.  Fill in all the fields and keep a copy for your records.  Read our agreement  and the terms and conditions. Sign the signautre pages of the agreement after you have read these terms.  Keep a copy of the agreement and assessment for your records. Review our parent letter and print a copy for your file.

 

4. Send the Assessment and Agreement to Us

Scan, fax or email the agreement and assessment to us. We will cotact you as soon as we receive this information. You can schedule a (30) minute free intial evaluation and discussion about your needs at this time. Futher services are according to our agreement.

  

We accept faxes from anywhere. Just send this information with a cover sheet.  The following fax # 623 878-6540 is best number to send this information with any attachments. Any further emails can be send to the following email addresses: educationalplanning@hotmail.com or info@educational-planning-and-counseling.org

 

5. Tell us your prefered method of payment. You can use a credit card or pay through your paypal account or personal check.  We also have our secure online payment system for your protection.  

 

Simply send us an email on your preference or choice. International clients can pay at current currency exhange rate of their country in US currency. All internatinoal clients can also pay using paypal depending on the country, we do accept wire transfers through Western Union location either online or at a location.

 

Processing of Your Payment- 

 

A (5) day processing date is included for all personal checks.  A ( 7) day processing date may be needed for any Pal Pal account payment transactions. Refund can only occur within (5) business days after the intial agreement or placement.

 

There is no hold on bank drafts or money orders. International parent(s) should send payment in US currency, at the current rate of exchange. Payment can be made only through bank draft or credit card for all intetnational clients, unles they reside in the United States. We do not accept Western Union transfers or a onlie wire which is highligted on the above link.

  

Services will not be rendered without payment.  All fees are due in full within (10) days after the placement. The retainer fee must be paid in advanced.

 

6. Let's get together or confirm our meeting.  After reviewing the assessment, and agreement, along with (school records, psychological reports, educational testing, and admission materials etc.) We will contact you. This may occur at the same time, while discussing your options. or we will send you an email to discuss the best time to meet or speak with you.  In many cases we will send you an email when we are unable to reach you via phone.

 

In most cases, review all information you have sent to us helps us iron out the details of the placement.  This usually helps parents understand the substantial amount of time by our consultant, to help your child. This sharing of information is critical to helping your family.

 

In an emergency or a crisis, we will work on transporting of your chilld or young adult, and discuss the details of the placement at the same time. This might include: ( explaining the placement, cost, exploring housing, an making the family aware of our recommendations.

 

A meeting may take place in your home or we can discuss your concerns over the phone or via email. We can meet  or make any final decisions at thid time of our meeting.  This can occur during the placement or before depending on the need of the family.  When your child ready to leave a program, will work with you to develop a transition plan.  We need you to send as much information as possible. So review our request below:

 

Things Parents To Need Send-

  • Transcripts from you child's current or past schools ( this applies to secondary schools and high school.
  • Diploma from a high school in the case of a graduating senior from high school.
  • Any legal documents.  Particularly, those documents which idenify you as the guardian or legal parent
  • Wechsler Adult Intelligence Scale-Revised (WAIS-R) IQ and Stroop Color and Word Test in the case for individuals with Brain Injury.  Also other related testing for a child with severe or moderate cognitive challenges.  Speech Therapy evaluation or neuro psychological testing, or physical therapy or other discipline evaluation.
  • Any documents validating adoption by adopted parents.
  • A completed assessment by the parents including the agreement with the signed signature pages, which addres the needs retaining of our services and working with your child or young adult.
  • A originally signed agreememntby the parent or parents(s) or legal guardian.
  • International Students:  A current Visa or Passportseeking to study abroad. A student must be full time to receive a student visa.  A green card or work permit is not a student visa.  You cannot work and study in the United States under a student visa. 
  • Records of a student previous school or international school as it applies to attending boarding or day school in the United States or abroad.
  • Psychological or educational testing or reports as it applies to a special needs student, through a psychologist or mental health professional.
  • Medical records as it applies to a student who has been hosptialized prior to your request for our services.  This would include:  a student with special needs, or a student entering a wilderness therapy program or seeking admission to a therapeutic boarding school or placement.
  • Records of an existing IEP or 504 Plan.  
  • Manifestation Plan or any past plan which has not been implement by the home school.
  • A behavior plan or record of any explusions from school or detentions.
  • Psychological or Medical reports by a physican as it applies to your child's doctor or pediatic specialist or MD.
  • Letters or correspondence from a school district as it applies to your children or their academic performance or transcripts.
  • All documents which apply to our agreement for review with a signature or anticipate signature.
  • Records of any scholarships including:  award letters, reference letters, in the case of a student applying to a traditional boarding school or independent school or schools of choice.
  • Any records of past placement at a residental treatment facility or acute care facility, a copy will suffice.
  • SLEP or TOFEL testing as it applies to a student requesting to attend a summer boarding school or a boarding school to learn English.
  • SSAT as it applies to applying to a independent boarding or day school and records of this testing.   Also any financial aid application as it applies to seeking financial aid.
  • CLEP in the case of a student who has completed testing seeking college credit for college course work.
  • SAT or ACT  results,either testing as it applies to attending college along with high school transcripts.
  • In the case of the FAFSA, please let us the results from your financial aid appeication including your part as a parent and student. (whether you have a pin number and have completed the forms for parents or student.
  • A check for payment or credit card in the case of procesing a card for payment by our consultant is available or pay pal.  Please have either method available at the time of your meeting or when a decision has been made.

 

Office Hours -

Hours: Monday-Friday 9am-5pm Mountain Time.  Eastern Standard Time is 2 hours difference from the current MT schedule. Be aware of this time difference is not Grenwich Time, this is different. This difference is 8 hours difference from time in the United States. Other countries also have different time zones but we will accept messages. We do make accomodations to help any family wther they are living in the US or abroad. 

 

Appointments can be made in advance by using our appointment book on our main page. We do reply promptly per your request and available 24/7. Just send us a quick email on our Contact Us page.

 

Emergency Situations-

In the case of a life threatening emergency we recommend you contact your local police or health care provider or call 911.  999 is the emergency number for the United Kingdom and other countries on Greenwich Time.  Parents faced with emergency situation can email us directly for a reply generaly within 24 hours for a response.

 

Our Brief Discussion With Parent(s)

 

Much of our discussion with parents, has to do with finding the "right school or program". This may include: addressing your child academic or emotional growth challenges before any final decision is made. Fnding the "right school or program" is a process. We will work with you to help understand the schools and the right decision of hiring us to help you.  This can only be accomplished by working together in the entire process not missing steps in working with our consultant.

 

In cases of special needs students or boarding schools, we pay close attention to working with families individually, handling each situation on a case by case basis and reviewing the programs and your needs together.  In most cases we start by contacting the home school or district and the family.  This also include: reviewing past and current grades and any problem areas, as well as a student after leaving a program.

 

Many parents concerned about these challenges will find their child maybe a student failing or falling behind in grade level, are in great need of our help in connecting the dots. We usually ask parents to provide information to enable us to develop a plan to help the behavioral challenges or the academic needs of the student, including: developing a plan of care in the placement setting, and the students follow up program.

 

When learning differences or challenges arise, we offer guidance and support to the famlies we serve.  This allows us, to determine whether the student is making progress or developing a different direction for sucess.  This keeps us informed and it keeps parents aware during entire time of the placement.

 

We have weekly progress updates via phone or email and we also conference call with the schools, sharing this information keeping you up to date.  The competitive edge allows students to see their own progress and let's parents see the progress being made too!  So it is important we work with you to make this happen.

 

      Clarifying Payment Options To Parents:

 

  • A retainer fee is requested by the parent(s) described in our agreement The fee includes a ($1,500.00) one thousand five hundred dollar non refunable deposit. is to be paid at the time of being retained.  This fee is a retainer for the cost of the placement and the balance is due at the time of the placement.  The fee covers any intial cost by the consultant described in the agreement.
  • Domestic Student Placement: ($4,500,00) four thousand five hundred dollar fee is required.  This fee is requested at the time of placement and the retainer fee will be deducted from the total amount according to the agreement by the consultant.   
  • All payments must be made within ( 10 days ) after the placement.  Expenses can be itemized or “spelled out” at the request of the parent.  An invoice will be provided and sent or emailed to the client.  Additionally, will discuss any charges before signing our agrement.
  • Additionally, any separate expenses from the consultant fees will be discussed before enteirng into the agreement, which includes tuition and any other fees. 
  • International student placement fees. ($5, 500.00) five thousand five hundred dollars.  All payments must be made in US currency with the current exchange rate factored in before services are rendered.  No retainer is accepted by the consultant for international placement, unless they reside in the United States and are citizens.   All fees must be paid up front to the consultant in either bank draft or credit card.    
  • Illegal representation by a parent or student is a breach or contract.
  • Each international student when given a visa status from a school has tuition fees that are seperate from the consultants fees, along with any host famiily fees in the case of international students.
  • In some cases our fees end up being less than tuition of a student living out of state in the case of college placement.  The financial needs of an international students  are based on sponsorship or payment by a parent or relative, which is discussed with our consultant prior to the agreement.
  • Fees are normally determined by each consultant, but our fees are only for placement and follow up not for tuition.  Many placmemnts can take anywhere from 6 months to a over a year, not including following the student throughout the entire time they are in the country.
  • This process needs to be clear to families from countries like China and Korea where the consultants may different from "an agent."
  • We do not function like agents, but abide by the standards of practice of consultancy practices.
  • Students who have special needs likewise, takes a great length of time and some follow-up may take months after the student is discharged from a program or semester.  This is why parents need to understand the investment made by the consultant.
  • Not all placements have sucess, but the consutant working with the family will address this challenge.  This includes our fees when a school or program is not working. In our case, unless the cost is greater for our consultants fees there will not be, additional fees.  The exception is, if the cost it higher, than our fees or the request is larger than the established fees.   
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  • Breach in Our Agreement, Payment and Refund

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  • Definition:  A breach of contract is when a parent refused to pay the consultant or for services, or student is removed from the school by a parent without notifying the consultant during the placement.  In these cases a refund is not refundable.
  • Refund:  A refund for services can be honored if a parent has not breached the contract agreement by "pulling a student from a school or program in the case of a therapeutic school or program.
  • A refund can be made when services have not been rendered by the consultant
  • A parent who fails to pay tuition or does not pay for our services will be considered a breach of contract and any future services will be denied unless payment arrangements are made or collected. 
  • A request for refund must be made within (5) business days after the placement. This must be done in writing, via email or direct contact with the consultan. 
  • A online payment transactions will always be confirmed with our online secure system. This means all transactions must be confirmed by you and all terms and agreements will be reviewed in our agreement or by direct contact with our online payment service.
  • Honoring our contract agreement.  We always honor our contract agreement and any explaination of our services will be discussed by our consultant.  Each parents or student can review any concerns of the agreement before entering into this agreement, or a copy of the agreement can be mailed. scaned or faxed to you for your convenience.